SERVICES

Consulting

We would be happy to meet with you and discuss a program best suited to your company. Large or small, we have data management solutions for all sorts of companies.

In-house management

As a first step to going off-site, we are often asked to come into a company and set up an in-house archive, designing the space, providing shelving, sorting documents, maintaining filing procedures, and arranging destruction/recycling of older documents.

Document collection and retrieval.

Standard service is next (business) day box delivery. But we can also offer a rush service of delivery within 4 hours. We also can provide individual document retrieval services and even an emergency service of faxing/emailing individual documents within 2 hours or less.

Destruction and recycling.

An important part of data storage services is timely and disciplined document destruction. This ensures you never spend too much on storage, and that your documents do not end up in the wrong hands. We go one step further by recycling rather than shredding, meaning that the whole carton with contents can be recycled without anyone seeing or handling the documents. We do this at paper mills where the whole process can be filmed and certified by a third party, and even customers can be present to witness the recycling.

Please also see our Eko-Box service, a convenient way for you to recycle and keep discarded documents out of the wrong hands.

We also officially destroy electronic media including hard discs, back-up discs, and VHS tapes, as well as recycle computer hardware - monitors, keyboards, etc.

Disaster recovery.

In the event of a major fire at your office or other calamitous disaster, are you prepared to continue business? Do you have copies of basic company documents stored together off-site ready for such an event? Creditor lists, insurance policies, leases, business contracts etc.. We can be an important part of your disaster recovery program and would be happy to meet and discuss your basic needs in case of an emergency. Generally these documents should be updated every six months or so, and are kept anonymously in our storage.

Please also ask about our other disaster recovery services within the Universal Express Group - from furniture to computers, we've got solutions for you.

Boxes.

If you just need some boxes for your documents, please contact us, or visit the www.boxshop.pl

Office moves.

Very often, the best time to consider taking your documents off-site is when you plan to move offices. Moving office generally is the time when you clean things out to start afresh in your new office. So the two go hand-in-hand. Databank understands this and can work with you before the move to get everything sorted out, unwanted documents recycled, and others taken into storage. We can even organize your whole office move
because our sister company Universal Express Relocations office moving division specializes in the moves. Contact Databank to coordinate everything, or visit www.uer.pl

Self-Storage.

This is our entry-level document storage service, mainly for smaller businesses and individuals. You just rent a 7 CBM storage container, load and lock it yourself, and you can have free access to it during normal business hours. It's quick, flexible and cost-effective, and you know your documents are stored in a professional environment - secure and dry. Contact us today to organize everything, or visit www.minimag.pl

Scanning and electronic media.

Databank can help with managing your electronic data. We offer storage services and a daily off-site back-up disc rotation service. We also offer scanning services, and making data available to you 24 hours a day on the internet. Contact us for further details.

Stationary management and mail services.

We don’t just manage the documents you have generated, we can manage your forms and letterhead too. Anything from receiving, storing and distribution of forms and letterhead internally, to organizing your complete client mailing campaigns: Receiving materials from your vendors, pick-pack operations, addressing, and mailing. Outsource the whole process to us. The whole fulfillment process can be managed on-line: Branches can order letterhead, customers can order services, and you can keep track of all activity, and importantly, destroy old materials once they are no longer needed. Contact us for further details, or visit or sister supporting company www.ued.pl

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